Wexford-Agincourt Baseball League is run entirely by volunteers. If you’re considering getting involved, here’s a look at the various roles and responsibilities.

President
The President will be the chair of the Board, will preside at the Annual and Special Meetings of the League and at meetings of the Board unless otherwise designated, will be the official spokesperson of the League, will oversee and supervise office staff (when applicable), and will perform such other duties as may from time to time be established by the Board.

Vice President
The Vice President will, in the absence or disability of the President, perform the duties and exercise the powers of the President, and will perform such other duties as may from time to time be established by the Board.

Second Vice-President
The 2nd Vice President will, in the absence or disability of the President and Vice President, perform the duties and exercise the powers of the President, and will perform such other duties as may from time to time be established by the Board.

Secretary
The Secretary will be responsible for the documentation of all amendments to the League’s By-laws, will ensure that all official documents and records of the League are properly kept, cause to be recorded the minutes of all meetings, will prepare and submit to each meeting of the Members and
other meetings a report of all activities since the previous meeting of the Members or other meetings, will give due notice to all Members of the meeting of the Members of the League, and will perform such other duties as may from time to time be established by the Board.

Treasurer
The Treasurer will, subject to the powers and duties of the Board, file all financial and corporate returns required by the Act and any other provincial or federal legislation in accordance with applicable legislation, keep proper accounting records as required by the Act, will cause to be deposited all monies received by the League in the League’s bank account, will supervise the management and the disbursement of funds of the League, when required will provide the Board with an account of financial transactions and the financial position of the League, will prepare annual budgets, and will perform such other duties as may from time to time be established by the Board.

Directors-at-Large
Directors-at-Large serve in Officer positions and/or as Directors of various portfolios related to the operations of the League. Directors-at-Large may
have more than one portfolio.

Portfolios may include (see select descriptions below):

  • Select Chair
  • House League Chair
  • Webmaster/Socials/Marketing
  • Sponsorship
  • Merchandise/Swag/Snack Bar
  • 5U/7U Convenor
  • 9U Convenor
  • 11U Convenor
  • 13U Convenor
  • 15U Convenor
  • 18U Convenor
  • Umpire-in-Chief
  • Registrar
  • Scheduler
  • Events coordinator
  • Equipment/uniforms manager

Registrar

The Registrar is responsible for keeping an updated file of all players, as well as ensuring all players are property registered as to age and residential requirements. The registrar is also responsible for collecting money and issuing receipts, as necessary.

Equipment & Uniform Manager

This role can be filled by one person or split to be filled by two. This person is responsible for purchasing all necessary equipment and ensuring all equipment bags are ready for team use, and other necessary equipment is in good working order. As uniform manager, this person is responsible for the purchase and distribution of all uniforms. This person also arranges for award distribution on Closing Day.

Convenors (5U, 7U, 11U, 13U, 15U, 18U)

Convenors are responsible for the day-to-day operations of the House League Division. This includes administering all rules and regulations and communicating them to coaches. Each age group convenor is also responsible for organizing practices and workouts at the beginning of the season to create balance teams and will then assign players to teams accordingly. The convenor will also keep records of the standing for the division (with the exception of 5U and 7U). Each convenor also creates a list of players who are willing to be called up to the next age division for distributions to coaches in that age division.

Throughout the season, the convenor acts as the primary point of contact for players, parents and coaches with respect to league activities and complaints, and liaises with the appropriate executive member, when necessary, to resolve any issues. (E.g. equipment repair/replacement, missing uniforms, field preparation, rules clarification, umpire issue, player placement, etc.)

Umpire-in-Chief

The Umpire-in-Chief is responsible for acquiring, training, scheduling and paying umpires.

Sponsorship Chairperson

The Sponsorship Chairperson is responsible for soliciting sponsors for all house league teams, liaising with the Uniform Manager (e.g. colours and logos), and writing thank you letters to all sponsors at the end of the season.

Communications

The Communications Director is responsible for maintaining the website and posting on social media channels.

Event Coordinator

The Event Coordinator organizes Opening Day and Closing Day activities.

Scheduler

The scheduler is responsible for creating and managing the House League schedule.

See another need where you can help? Get in touch!